Row Georgia Code of Conduct

Standards of Conduct and Program Participation

The Row Georgia Code of Conduct and disciplinary actions apply to all participants, including athletes, parents, guardians, staff, volunteers, guests, etc. 

Although this Code of Conduct is comprehensive, it cannot anticipate every circumstance. Row Georgia’s seasons are short, and the number of available sessions is limited. Accordingly, every participant is expected to act professionally, exercise sound judgment, support an exemplary team culture, and avoid conduct that disrupts the program or unnecessarily consumes the time and resources of staff, volunteers, or other participants. At Row Georgia, no single athlete, individual, or ego comes before the program. We are one unified program serving ages 12 through adults of all ages, recreational and competitive, committed to supporting one another and exemplifying teamwork at its highest level. If you bring that mindset and energy, you’ll love it here and you’ll love ensuring that it continues.

These standards apply to youth and masters rowers, parents and guardians of youth rowers, staff, coaches, volunteers, and all others participating in or representing Row Georgia. Conduct inconsistent with these expectations or detrimental to the program may result in disciplinary action for any listed above, up to and including immediate suspension, dismissal from a position or volunteer role, termination of program participation without refund to the extent permitted by applicable law, and loss of eligibility to register, volunteer, work, or otherwise participate with Row Georgia in the future.

Adherence is mandatory.

PURPOSE:

To clearly state the expectations of conduct from all affiliated parties of Row Georgia Inc., including, but not limited to, athletes, parents, guests, volunteers and coaching staff. In addition to this, to outline procedures for the handling of violations of said expectations.

Row Georgia is committed to providing safety, physically and emotionally, on and off the water. Row Georgia operates under the authority of Fayette County Parks and Recreation. We are committed to a safe environment so that youth sports can be enjoyable and beneficial for each participant.

Participation requires adherence to:

• Fayette County rules; and

• Row Georgia’s codes of conduct; and

• The U.S. Center for SafeSport; and

• USRowing; and

• All local and federal laws.

These rules apply to all conduct and communication, including:

• Physical conduct

• In-person and electronic communication

• Social media

• Any other communication platforms

Rowing is the ultimate team sport, and that spirit extends throughout the program. Communication by athletes or an athlete's family members that directly or indirectly disrespect, alienate, demean, degrade, bully, harass, or are excessive, threatening, aggressive, or passive-aggressive toward teammates, their families, volunteers, staff, any participant or competitor, or race officials, or that contain inappropriate content or conduct, will not be tolerated. These are requirements for participation.

The Row GA Team Culture

Row GA athletes must show respect to their teammates, volunteers, administrators, and coaches through language and behavior within and outside of the boathouse. All affiliated parties are reminded that they are ambassadors of the program, not only at Lake McIntosh but also in the public view. All affiliated parties are expected to conduct themselves in a manner that aligns with the program’s mantra and missions when representing the club in any fashion.

On race day, respect for competitors is also required. This includes, but is not limited to:

• Creating and adhering to a safe and competitive environment at the trailer, while racing, the start and finish lines; and

• Congratulating teams at the finish line regardless of race outcome.

Athletes shall also show respect to any equipment and facilities used by Row GA. You are a part of something bigger than yourself.

Hard work is a foundational element to success in rowing. All Row GA athletes are expected to put their best effort forward both physically and mentally at practice every day. Working hard also requires that athletes take nutrition and recovery seriously by hydrating, stretching, and icing when needed, and being open with coaching staff about any symptoms athletes may be experiencing.

Reliability is an expectation that athletes should strive to have in all aspects of the sport, including:

• Working cohesively in all aspects, respecting coaches, fellow teammates, and all members of the RGA community;

• Being on time to practice;

• Attending practice regularly; and

• Working consistently to improve day-to-day.

An athlete’s reliability has a direct impact on both individual and team performance. We make space for and work to create paths for exceptional athletes and lovers of rowing. Spending energy and resources on building the program builds opportunities for all participants.

Practice Expectations for Athletes

Athletes shall be prepared to begin practice promptly at the specified start time. Being prepared means the athlete is ready for practice, including, but not limited to, having water bottles and required attire, and anything deemed necessary. This includes preparing equipment as instructed, and once integrated, without being asked where appropriate (prepping launches, boats, etc.). 

Athletes shall wear appropriate attire to every Row GA practice. Attire may not contain explicit language or content.

Athletes are expected to be prepared to train and learn during practice, demonstrating respect for practice time, coaches, teammates, and equipment. Behavior that disrupts, delays, or interferes with sessions is not permitted. Before practice begins and throughout the entirety of Row Georgia practices and events, athletes should be prepared to focus, learn as much as possible, and perform at the best of their abilities.

If an athlete is absent, disruptive, late, or unprepared, the athlete will be subject to disciplinary actions.

Expectations of Row GA Parents / Guardians

The safety and well-being of our participants is of primary importance to our program administrators, coaches, and staff. Row GA families shall share in this responsibility by working cooperatively with coaches and administrators to ensure the safety and well-being of the program and participants.

Report suspected violations through the applicable channel identified in the Reporting Violations section of this Code of Conduct. If the matter involves an immediate threat to safety or another urgent circumstance, contact emergency services, law enforcement, or the appropriate authority immediately.

Verbal attacks and aggressive behavior against any member of Row Georgia, other program’s participants, attendees, officials, or anyone are forbidden and are subject to disciplinary action, up to and including removal from eligibility to volunteer and/or participation in the program for the offender and the offender’s family members. Regattas are a time for fellowship and competitions. We expect every participant to contribute to and not detract from, that friendly environment.

Volunteering

“It is not the critic who counts… The credit belongs to the man who is actually in the arena.”

—Theodore Roosevelt, Citizenship in a Republic (1910)

Row Georgia is built and sustained by people willing to step into the arena. A successful program requires it: individuals who generously contribute their time, skills, relationships, and resources. Program administrators and volunteers perform this work without personal gain, creating opportunities and maintaining an environment from which the entire program can benefit.

Volunteer Access and Decisions Regarding Athletes/Lineups

Volunteering does not provide preferential treatment for any rower or special access to coaches or program administrators beyond the communication necessary to perform the assigned volunteer role. Please refer to the Communication Policy contained in this document.

Parent and guardian volunteers must not use, or attempt to use, volunteer-related access or relationships to obtain information, influence decisions, or secure any personal advantage for their child. Every rower, parent, and guardian remains subject to the Communication Policy regardless of volunteer status. Coaches are required to report communications that do not comply with that policy.

Any person who becomes aware of a volunteer claiming advance knowledge of unposted lineups, sharing purported lineup information through unofficial channels, or attempting to influence coaching or lineup decisions should report the matter promptly through the applicable channel identified in the Reporting Violations section of this Code of Conduct. Such conduct undermines trust and teamwork, may unfairly disadvantage or distress rowers who have not received official information, and can create unnecessary uncertainty, and can also be inaccurate, thereby spreading misinformation. Lineups and other coaching decisions are official only when communicated by Row Georgia through an authorized channel.

Row Georgia is a community program operating with Fayette County Parks and Recreation, on county property, built and maintained by the county, and policed by Peachtree City Police and Fayette County Marshals. Program participants represent multiple schools, school districts, counties, and communities. When Row Georgia succeeds, the broader community benefits.

Constructive concerns and thoughtful ideas are welcome. However, criticism without a willingness to understand, cooperate, or contribute does not build the program. Row Georgia welcomes collaborative, professional volunteers who respect the work already accomplished, build productive relationships, and help turn ideas into responsible action.

Behavior that creates chaos, division, hostility, intimidation, or disruption is incompatible with volunteer service and overall program participation. Volunteers may not use their roles to pursue personal influence, undermine coaches, administrators, or other volunteers, or create conflict within the program. Misleading and spreading misinformation is a direct violation and undermines the program, consumes resources, damages team energy, and as such is treated seriously. 

What do you do if you see or experience conduct that violates this policy? Every participant is asked to report conduct that may be inconsistent with the Code of Conduct. Report suspected violations through the applicable channel identified in the Reporting Violations section of this Code of Conduct. If the matter involves an immediate threat to safety or another urgent circumstance, contact emergency services, law enforcement, or the appropriate authority immediately. Row Georgia cannot review or address conduct that has not been reported. Participants are therefore encouraged to report concerns promptly and provide specific information as soon as possible. The sooner a concern is reported, the sooner Row Georgia can investigate the circumstances, stop inappropriate conduct, address its effects, and take appropriate corrective or disciplinary action when warranted. The quality and integrity of the program depend greatly upon individuals who recognize and support what strengthens Row Georgia and who are equally willing to report conduct that harms its participants, culture, or mission.

All Row Georgia families are expected to cooperate with coaches, program administrators, approved volunteers and to conduct themselves respectfully and professionally at all times. Volunteer participation is welcomed and encouraged, but every volunteer serves the interests of the entire organization - not one athlete, family, team, or personal agenda.

Parents and athletes naturally move through the program as youth participants try rowing, or advance and graduate. Their contributions are valuable. For long-term stability, Row Georgia is fortunate to have adult rowers, past families, athletes, and other local volunteers who have built and continue to strengthen an organizational infrastructure that extends beyond any one season or generation of youth participants. These volunteers work to ensure the longevity and viability of the program. This ensures continuity infrastructure and program growth. Rowing is a highly regulated sport and continuity is necessary to ensure opportunities remain available to the community. 

This lasting foundation provides established pathways for overall continuity, fundraising, sponsorship development, community outreach, events, and other initiatives. New talents and ideas are encouraged when they support the quality, integrity, and sustainability of the entire Row Georgia program.

Row Georgia provides an established infrastructure for fundraising, sponsorship development, volunteer leadership, and other initiatives; the current season’s parents and rowers are responsible for stepping forward and activating those opportunities.

Accordingly, the level and focus of visible activity during any season will reflect the interests, initiative, and availability of that season’s members. As families move through the program and new families enter, the activities being actively pursued will naturally change, as the commitment levels, network, and resource pool cycle, as families cycle.

If you identify a beneficial opportunity and believe it isn't currently being pursued, contact the Program Director at rowgeorgia@rowgeorgia.com to see how you can help. An established process or framework likely already exists because a similarly focused parent led the effort during a previous season. In many cases, the infrastructure is already in place; the opportunity is simply waiting for the next like-minded volunteer to step forward and continue the work. Volunteers must be in good conduct and financial standing with the program. RGA, Fayette County Parks & Recreation, USRowing, and the U.S. Center for SafeSport require some volunteer roles undergo background checks within the program, as well as locally, criminally, and, depending on the level, can also require additional training such as SafeSport.

Communication Policy

Effective communication between coaches and athletes is essential for the success of our program. Coaches structure and deliver the season within a training framework based on the sport and years of experience. This framework is designed to optimize athlete development and performance throughout the season. Disruption to this timeline consumes resources otherwise intended to operate and advance the program. This policy helps to ensure clarity and efficiency in our communication channels while maximizing use of limited resources.

All parent/guardian communication must remain respectful. Personal attacks, intimidation, or abusive behavior toward parents, coaches, volunteers, administrators, or board members is prohibited and subject to discipline, sanctions including removal from the program.

Communication Rules & Coaches Communication Policy

There is no official Row Georgia parent or rower chat group. See details on Communication Channels and FAQ related to chat groups and communication on rowgeorgia.com here.

Athlete to Coach Communication

• Athletes are expected to communicate directly with coaches regarding training, expectations, performance, and questions/clarifications via:

• In person at practice (including at the beginning and end of practice); the Head Coach will arrive a few minutes early for "office hours"; or

• When appropriate for the subject matter, via email.

• Coaches’ official Row Georgia email addresses are the only approved method of appropriate communication with coaches outside of practice. Any minor/youth athlete emailing the coach must cc at least one of the athlete's parents/guardians. It is prohibited for a rower or rower parent to text a coach regarding their child. All coach emails are provided on rowgeorgia.com.

Parent Resources: Current parent resources are provided during orientation and are linked on rowgeorgia.com.

Prohibited Communication

• Parents/guardians/athletes may not text, message, or use informal communication methods (including personal phones, social media, or messaging apps) to contact coaches.

• Coaches are not permitted to discuss a rower’s performance with any parent or youth rower other than that rower.

• It is prohibited to interrupt coaches during RGA events.

• Report suspected violations through the applicable channel identified in the Reporting Violations section of this Code of Conduct. If the matter involves an immediate threat to safety or another urgent circumstance, contact emergency services, law enforcement, or the appropriate authority immediately.

Parents may not discuss the following with any RGA Coach, nor can any coach discuss any other rower’s metrics with with any parent other than that rower’s parent:

• Lineups, seat racing, or competitive decisions—This includes having discussions with coaches about other rowers in their rower’s boat with opinions of another rower’s competency.

• Requests for specific regattas—see “Special Regatta and Event Requests” section below.

• Requests for favoritism, no matter how it's framed.

• Billing, registration, website, or Boathouse Connect matters. Administrator and program manager contacts are provided for these matters.

• Routine matters that can be addressed by athletes, including typical questions about:

• Practice schedules

• Team updates

• General inquiries

In addition to the full-time Head Coach, Row Georgia employs part-time coaches to provide technical instruction to assigned rowers during scheduled practices and other authorized sessions. These coaches may also be available for separately scheduled private lessons in accordance with program policies. Unless specifically assigned an operational responsibility, instructional coaches are not responsible for program administration. Coaching time is a limited, compensated program resource and must remain focused on athlete instruction and assigned responsibilities. All operational questions, requests, and concerns must be directed through the appropriate communication channels identified in this Code of Conduct and on the Row Georgia website.

Coaches are required to report and forward any parent or guardian communication that violates these guidelines. This core program requirement protects staff resources, financial obligations such as staff pay, preserves established communication channels, and ensures fair and consistent access for all athletes.

Parents and guardians of youth rowers are expected to equip their youth to communicate directly and appropriately with coaches as outlined in this Code of Conduct. Appropriate administrator contacts are provided for matters that fall outside the coach-athlete relationship. When in doubt, ask. Don’t sit in the unknown; ask. If unsure of who to contact and the published contact list on rowgeorgia.com does not provide the specific need, ask rowgeorgia@rowgeorgia.com who to contact.

Coaches must maintain equitable access to and attention for all athletes. Because each athlete may have as many as two parents or guardians, coaches cannot extend to parents the same direct day-to-day, in-person access they must provide to the athletes they coach. Staffing is coach per athlete, not coach per parent. Parent and guardian communication with coaches is therefore limited to email unless an immediate safety concern or urgent circumstance requires otherwise, in which case that line ends with the end of that emergency circumstance.

Parents and guardians may not attempt to obtain coach access outside the established process. Coaches are required to report and forward such communications rather than participate through an unauthorized channel.

This policy applies equally to coaches and parents or guardians. A coach who knowingly permits, encourages, or participates in communication that violates this policy - and a parent or guardian who initiates or participates in that communication - are each subject to disciplinary action. A coach’s willingness to participate does not authorize the communication or excuse the parent’s or guardian’s violation. Likewise, a parent’s request does not excuse a coach’s participation. Each party is independently responsible for understanding and following this policy. As it relates to a program administrator who must communicate with a coach who also has an athlete, communication is limited to program matters. The parent must equip the youth to email and talk to the coach at practice.

Official Program Communication, Boathouse Connect (BC)

Row Georgia uses Boathouse Connect, a custom rowing platform that maintains athlete and parent profiles throughout the tenure in the program. BC reconciles with USRowing and SafeSport to monitor eligibility status.

RGA sends communication to the rower’s profile. Each user can control his/her “additional contacts.” This provides each user to control who/parent/guardian receives simultaneous communication. Each season, every rower’s profile is placed in their respective BC group. That group’s box is “checked” when communication is sent to their group. Set your profile up as required, and communication via BC is set for the season. 

• Separate Parent BC Profile(s): At least one parent/guardian of each youth rower is required to have a parent BC profile set up. This will be used for mandatory waivers and documents that require parent/guardian signature. Some youth rowers have two parent/guardian profiles in BC. It’s up to each family. The rower must have one and at least one parent/guardian must have one at a minimum. 

• Additional Contacts listed inside the Rower’s BC Profile: At least one parent/guardian’s email and phone number details are required to be provided in a youth rower’s “additional contacts” section. This allows that parent/guardian to receive simultaneous official RGA communications. During the season, all rower communication will be sent to the numbers and emails in the rower's profile. The BC parent profile is not utilized for rower communication; therefore, at least one parent's email and phone number are required to be listed as "additional contact" inside the rower's BC profile. Note: RGA does not have the ability to modify “additional contact” information as it is up to each user to ensure their profile is up to date.

• Detailed information such as regatta details, schedule changes, and other important updates will be communicated to the contacts listed in each rower’s BC profile.

• Athletes and parents are responsible for keeping BC profiles current with all preferred emails and phone numbers, including all preferred “additional contacts.”

• Email and text are the official platforms for program-wide communication from program administrators and staff, including, but not limited to:

• Schedules

• Policies and procedures

• Regattas

• Program updates

Facebook Private Community Page

• Program administrators, athletes (masters and youth), and parents of youth who use Facebook are expected to join the Row Georgia Current Season Private Facebook page, HERE.

• This page serves as a supporting communication and community platform where members may:

• Share information

• Ask questions

• Coordinate rides/carpools

• Engage with the Row GA community

Announcements and updates may be shared on this page; however, official communications from program administrators will also be sent via the emails or phone numbers listed in each rower’s Boathouse Connect (BC) profile, including additional contacts.

Encouraging Independence

• Part of athlete development includes learning to manage sport responsibilities independently.

• This includes communicating directly with coaches and keeping parents informed of routine information obtained from coaches.

Team Updates, Feedback, and Questions

• Coaches will regularly communicate team updates, training plans, and relevant information directly to athletes during practices.

• Athletes are expected to actively listen and take note of updates.

• If an athlete is unsure about any information, they are expected to seek clarification from the coach promptly.

• Coaches are committed to supporting both new and returning rowers in navigating the season successfully.

By adhering to these guidelines, Row Georgia fosters independence, effective communication, and a strong, fair team environment.

Row GA expects that parents, families, and legal guardians will use common sense and conduct themselves in a manner consistent with the Row Georgia Code of Conduct during Row GA events, as well as at non–Row GA events in which Row GA members participate.

Withdrawal While a Conduct Matter Is Pending

An individual might choose to exit the program while a conduct complaint, investigation, or disciplinary matter is pending. Withdrawal does not; resolve or invalidate the matter and Row Georgia will still consider the conduct for future consideration; eliminate accountability for conduct occurring before withdrawal; prevent appropriate documentation or disciplinary action by Row Georgia or referral; or affect any reporting obligation imposed by law, USRowing, or the U.S. Center for SafeSport.

Subject to applicable jurisdictional requirements, Row Georgia may continue its internal review or defer to the appropriate governing or investigating authority. If the individual later seeks to register, work, volunteer, or otherwise participate with Row Georgia, the organization will consider the issue before allowing re-registration, including any previous or new evidence, any findings reached by Row Georgia or another authorized body, and the individual’s response. Row Georgia may defer or deny eligibility until the matter has been sufficiently reviewed or resolved. A complaint is not, by itself, a finding of misconduct. Eligibility decisions will be made in good faith, based on the available information, and applied consistently.

Drugs, Alcohol, and Illegal Performance-Enhancing Substances

The use of drugs, alcohol, or illegal performance-enhancing substances by athletes prior to, following, or while involved with any Row GA-related event, practice, competition, banquet, while traveling with the team, or during any other Row GA team-related activity is strictly prohibited.

Individuals violating this policy will be subject to disciplinary actions.

Bullying, Harassment, and Hazing Policy

Bullying, harassment, and hazing (collectively referred to as “bullying”) by athletes, parents, family members, guardians, or friends associated with Row GA is strictly prohibited.

For purposes of Row GA, bullying is defined as an act that endangers the mental or physical health or safety of an individual, with the intention to cause personal degradation or humiliation, or that damages or may damage, destroy, or remove public or private property for the purpose of initiation in, admission to, or as a condition of continued membership in Row GA, a specific boat, or a squad.

Bullying activities include, but are not limited to:

• Physical punishment, contact, exercise, or sleep deprivation that causes excessive fatigue and/or physical or psychological shock.

• Forced or coerced consumption of food, drink, alcohol, tobacco, and/or illegal drugs.

• Forced or coerced transportation of individuals.

• Public humiliation, ridicule, or indecent exposure of any kind.

• Use of profanity towards any individual.

• Coercing or forcing illegal acts of any kind.

• Coercing or forcing acts that are immoral or unethical.

• Blocking an individual’s academic, athletic, or personal success.

• Interfering with an individual’s health.

• Personal servitude.

• Mental harassment.

• Sexual harassment.

• Using electronic media, including cell phones, the internet, social media sites, group chats—to harass, denigrate, or otherwise comment negatively on an individual, a group of individuals, or a class of individuals.

• Deception.

• An act of, or threat of, social exclusion.

• Conduct that is deliberately detrimental to team morale or cohesiveness.

If a person engages in any of the acts below, he or she shall have committed the act of bullying:

• Engaging directly in bullying.

• Soliciting, encouraging, directing, aiding, or attempting to aid another person in bullying activities.

• Intentionally, knowingly, or recklessly permitting bullying to occur.

• Having first-hand knowledge of the planning or execution of an incident or event of bullying and failing to report the incident or event to Row GA administrators or coaches.

Individuals involved in any form of bullying will be held accountable and will be subject to disciplinary actions. Depending on severity, Row GA reserves the right to report instances to USRowing/SafeSport and/or law enforcement.

Social Media

No member of Row GA will use any social media or communication platform (Facebook, Twitter/X, Instagram, Snapchat, WhatsApp, etc.) as a venue to denigrate, harass, or bully any teammate, competitor, coach, administrator, volunteer, board member, parent, or other member of the Row GA community.

No member of Row GA will use any social media or communication platform to post content that negatively reflects on an individual’s or group’s race, religion, ethnic origin, sexual orientation, or gender identity. Information placed on social networking sites may become available to coaches, parents, family, administrators, college admissions offices, or future employers. The image you present on the internet must reflect the values stated in this Code of Conduct, including inclusion, respect, civility, and growth.

Inappropriate postings on any social networking or communication platform are subject to Row Georgia disciplinary action and, when applicable, U.S. Center for SafeSport and local authorities.

Regattas and Travel

Participation in regattas is an earned privilege. The Code of Conduct applies to regatta participation as well, including travel to and from, and participation in events located away from our Lake McIntosh facility. While at regattas, members of Row GA must conduct themselves with proper decorum, act courteously, and use good judgment. Each member must accept responsibility for their own actions and actively encourage teammates to do the same. The actions of the individual reflect on the entire Row GA organization.

While at regattas, the following expectations are to be upheld by the individual and insisted upon by the team:

• Appropriate Row GA uniforms are to be worn while at the regatta venue.

• Members of Row GA are expected to observe all USRowing, venue, RGA, and local and federal authorities' rules and regulations.

• Race officials, regatta volunteers, coaches, and members of other rowing programs will be treated with respect and courtesy at all times.

• Crews must be on time for events, including arrival time at the trailer, boat preparation, and other pre-race and post-race activities. It is the responsibility of individual crew members to assure race requirements have been met.

• It is up to individual crew members to assure their boat is properly rigged and ready to race.

• Crews, as instructed by coaches, are expected to de-rig, at a minimum, each boat they race in and load all equipment onto the trailer for return to the boathouse.

• Any equipment not stored or secured properly in the trailer, or left at the venue, is the responsibility of all athletes who used that equipment.

All members of the RGA program (athletes, parents, family members, legal guardians, and affiliated parties) will act in a good sportsmanlike manner. Sportsmanlike conduct includes, but not limited to:

• Accepting the outcome of regattas and rulings of race officials graciously.

• Coordinating protests (if required) between the crew, their coach, and the Head Coach as appropriate.

• NOTE: Parents, guardians, family members, and friends are not permitted to participate in the protest process of any regatta event in which a Row GA boat participates.

• Speaking about and to other teams with respect regardless of race results, actions of other teams, or other factors.

Row GA Equipment, Facilities, and Shared Spaces

The use of Row GA equipment and facilities and participation in the Row Georgia program are privileges, not rights. Each member must recognize that program success depends on well-maintained, properly functioning equipment. The following must be upheld by all individuals and enforced by coaches and athletes:

• Treat all equipment with care.

• Every rower is properly preparing the facility and equipment for practice, and responsible for cleaning up after every practice, lesson, Learn to Row session, race, and regatta. This includes properly cleaning, carrying, storing, and returning boats, oars, equipment, and other RGA property; removing personal belongings and trash; and leaving all shared spaces clean, orderly, and ready for their next use. This includes shoveling rocks off the sidewalk back up to the RGA perimeter. 

• Rowing involves consistent, recurring routines in order to maintain safe and operability while preserving the life of assets, and RGA participants are expected to learn these responsibilities quickly, take initiative, and complete necessary tasks independently each day without waiting to be asked. Rowing responsibilities do not begin and end on the water; they include how participants care for equipment, tools, facilities, trailers, vehicles, grounds, and shared spaces.

• Malfunctions recognized on the water must be reported to a coach immediately, if not urgent, then upon returning to the boathouse and at least before the end of practice. Any damage, loss, or safety concern must also be promptly reported to a coach.

• Minor repairs, such as attaching a shoe or footboard, tightening bolts, should be completed by athletes before getting on the water. Athletes must seek guidance from Row GA coaches if they are unsure.

• Row GA equipment, including boats, oars, cox boxes, and speed coaches, may not be removed from Row GA grounds without express permission from a coach.

• Property owned or leased by Row GA that is willfully or negligently damaged will be paid for or repaired by the responsible individual or individuals.

• All participants must follow instructions concerning the handling and storage of RGA property. Failure to complete required cleanup responsibilities or properly care for RGA property may result in disciplinary action.

Rowing equipment is expensive. When taken care of, it can last many years. The sport of rowing is more than just being on the water; it's the care and keeping of equipment as well.  Loss or damage to RGA equipment by any participant is subject to that participant being charged the replacement cost or, in the event of an insurance claim, the deductible, based on program assessment of the circumstances. Intentional, reckless, and careless behavior resulting in loss or damage to RGA equipment/property will result in mandatory replacement cost or in the deductible when applicable. Failure to cover this expense may result in termination of eligibility from participation in the program.

While participants pursuing success in the sport will inevitably experience fun, fun itself is not the program’s goal. RGA does not exist to provide or sell entertainment. Its objectives are to make an elite sport accessible within the community to youth and adults; provide meaningful recreational and competitive opportunities; develop responsible athletes committed to the pursuit of excellence; and, through its competitive programs, provide athletes with meaningful opportunities to excel in competition, providing a rowing foundation for collegiate level and beyond.

Use of Row Georgia’s Name, Identity, and Merchandise

No person or entity may use, digitally, printed, or on merchandise, the Row Georgia name, “Row GA,” “RGA,” logos, designs, photographs, uniforms, team identity, or other Row Georgia-associated materials to create, produce, advertise, promote, distribute, or sell merchandise without prior written authorization from Row Georgia. It includes, but is not limited to, apparel, hats, accessories, decals, signs, promotional products, digital products, online-store listings, fundraising items, and custom or personalized merchandise.

No individual or entity may represent or imply that merchandise, sales, fundraising, sponsorships, or promotional activities are approved by, affiliated with, endorsed by, or financially benefiting Row Georgia without prior written authorization from Row Georgia. Permission for one item, purpose, vendor, event, or period does not authorize any other use.

Authorization must be obtained in writing from Row Georgia before any item is designed, ordered, produced, advertised, distributed, or sold. Row Georgia may require the immediate removal or discontinuation of any unauthorized merchandise, advertisement, online listing, fundraiser, or other use. Violations by individuals subject to this Code of Conduct may result in disciplinary action, including loss of volunteer privileges and/or rower's eligibility to participate in or represent the program.

Unauthorized Use of Row Georgia Branding

The use of Row Georgia's brand, program name, logo, and likeness—whether physical or digital—is strictly prohibited outside of the official Row Georgia store. The team store serves as an essential fundraiser and helps protect the integrity of our brand. Unauthorized merchandise outside of the Row Georgia Team Store undermines the hard work and dedication of our volunteers and coaches, who devote countless hours to the club and carefully curate high-quality products for the program.

To ensure that the focus remains on advancing the program rather than personal profit, volunteers and coaches do not profit from the store. 100% of their time, talent, resources, and energy are donated to the program, ensuring that efforts are directed solely at growing the club and not for personal gain. This allows us to source the best possible merchandise and services for the program.

Any products or merchandise featuring our brand, name, or logos that are created or sold outside of our official store are not endorsed by Row Georgia and violate intellectual property and trademarked rights. Thank you for being a part of the Row Georgia community and your help in protecting the program by purchasing exclusively through the official Row Georgia store. Thank you for your support, and a special thanks to the volunteers who serve the program!

Special Regatta and Event Requests

RGA typically participates in many of the same established regattas each season; however, additional racing opportunities may be considered when an event is canceled or when additional competition would benefit the program. Regatta participation is evaluated and organized on behalf of the entire organization, with consideration given to staffing, budget, nonprofit requirements, USRowing and U.S. Center for SafeSport requirements, operational protocols, and fairness to all athletes. Any coach, athlete, or parent seeking consideration of a special regatta or event must submit the request, including all relevant details, by email, no less than 45 days in advance of the deadline to register without late fee to the event, but no less than 60 days before the regatta, to rowgeorgia@rowgeorgia.com. Requests are not to be directed to individual coaches under any circumstances. Coaches' assigned responsibilities are to provide technical rowing instruction during practices and events. The Head Coach works closely with the Program Director and designated Board members regarding regatta planning and protocols. Attempting to initiate, organize, gain coach favoritism for, secure approval for, or coordinate a special regatta or event through any method other than the process stated above misuses program resources and constitutes a violation of this Code of Conduct.

Additionally, each athlete and family is solely responsible for determining whether participation in an independent or unaffiliated race may affect the athlete’s eligibility for affiliated program roster rowing, USRowing regionals or nationals competitions. Row Georgia does not evaluate, guarantee, or assume responsibility for eligibility consequences arising from independent or unaffiliated participation.

SAFE SPORT ACT

The Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017 codified the U.S. Center for SafeSport, a 501(c)(3) nonprofit, as the nation’s safe sport organization. It gave us the scope and authority to resolve abuse and misconduct reports for more than 11 million individuals throughout the U.S. Olympic and Paralympic Movement—from whom we are fully independent.

The Act also charged us with developing and enforcing policies, procedures, and training to prevent abuse and misconduct. The Center’s SafeSport Code governs all participants in the Movement, and our oversight authority helps us ensure all Olympic & Paralympic national governing bodies (NGBs) adhere to Minor Athlete Abuse Prevention Policies (MAAPP) that support athlete safety.

Reporting Violations

Reports of suspected Code of Conduct violations must be submitted by email through the applicable reporting channel below. Email reporting creates an official record and allows Row Georgia to begin the appropriate review, response, or referral. Reports should include the names of the individuals involved, the date and location of the incident, a factual description of the conduct, the names of any witnesses, and any available supporting information.

Immediate Safety Concerns

An immediate threat to safety or another urgent circumstance should be reported promptly to emergency services, law enforcement, or the appropriate authority. Nothing in Row Georgia’s internal reporting process replaces or delays any report that must be made directly to law enforcement, the Georgia Division of Family and Children Services, the U.S. Center for SafeSport, USRowing, or another appropriate authority.

Concerns Involving the Safety of a Minor

A non-emergency concern involving or potentially involving the safety of a minor, including a possible SafeSport violation, must be emailed to both:

• safeguard@rowgeorgia.com

• headcoach@rowgeorgia.com

Suspected Violations Involving an Athlete

A suspected Code of Conduct violation involving an athlete that does not concern the safety of a minor or fall within SafeSport jurisdiction must be emailed to both:

• rowgeorgia@rowgeorgia.com

• headcoach@rowgeorgia.com

Suspected Violations Involving Other Individuals

A suspected Code of Conduct violation involving a coach, staff member, program administrator, volunteer, parent or guardian, Board member, or other individual that does not concern the safety of a minor must be emailed to both:

• president@rowgeorgia.com

• rowgeorgia@rowgeorgia.com

Conflict Involving a Designated Recipient

If the report concerns one of the individuals designated to receive it, do not send the report to that individual. Send it to the other designated recipient and copy safeguard@rowgeorgia.com. If the report concerns the Safeguard Chair, send it to president@rowgeorgia.com and rowgeorgia@rowgeorgia.com.

Review and Response

A report does not automatically require review or participation by the entire Board. When possible, confidentiality will be maintained consistent with the need to investigate, respond, protect participants, comply with applicable law, and provide appropriate procedural fairness.

Depending on the nature and seriousness of the matter, it may be reviewed by the President, Program Director, Head Coach, Safeguard Chair, designated Board members, the full Board, or an appropriate outside authority. Those responsible for the matter may gather information, request written responses, interview individuals with relevant knowledge, consult appropriate experts, and determine or recommend action within their authority.

Wrongful Accusation / Due Process

Any accused individual has the right to challenge an accusation using the appeal procedures listed below. No individual shall be considered in violation without due process.

Disciplinary Actions

Violations to the Code of Conduct will be subject to disciplinary actions. While the examples below are provided, RGA may issue more advanced disciplinary action depending upon the offense. Actions may include:

• Verbal or written warning.

• Written communication will be copied to parent of youth participant.

• Temporary or permanent loss of eligibility to participate in practices and/or regattas.

• Dismissal from the program without refund.

• Reporting to authorities when appropriate.

RGA may opt to utilize progressive discipline unless conduct:

1. is severe enough to threaten or endanger or another member, and/or

2. amounts to demoralization of another member, and/or

3. reflects repeated offenses following warnings, and/or

4. is detrimental to the team, equipment, or program as a whole.

In such cases, RGA may terminate or suspend that participant from all program activities, events, use of equipment, facilities, practices, the group’s communication platforms, and RGA social media.

Elements for that discipline will include:

• Suspension length.

• Suspension parameters.

• A date and time of any follow-up meeting or communication to occur either during or at the end of the suspension period.

While in some cases, a Suspension or Termination may be communicated in person, RGA will also send written notice to the participant’s BC profile.

Suspension

A. Any suspended member, or suspended member’s parent, guardian, or representative, who causes harm or threatens in any way another member, interferes with the suspension process, or violates other suspension terms, will face immediate membership termination.

B. If no additional disciplinary actions are determined to be necessary following successful completion of the suspension, the member will receive official notice via email that he/she may resume participation in all team activities.

Termination of membership

During a suspension, if termination becomes the next course of action, the entry into the participant’s history will include relevant details and event/incident records. In the event a terminated participant held a seat in a race or another position on the team, the RGAHC will make it a priority to, in an expeditious way, identify a replacement crew member for the team. Termination due to a violation of the Code of Conduct may be executed without refund.

Optional Appeal of Suspension:

A participant serving a suspension of five or more days may voluntarily appeal the remaining portion of the suspension under the following process:

A. After completing two full days of the suspension without any further violations, the participant may submit an appeal.

B. To initiate the appeal, the participant must email a written request to the RGA Head Coach (“RGAHC”), headcoach@rowgeorgia.com. A youth participant must copy a parent or legal guardian on the appeal request and all subsequent written communications concerning the appeal.

C. Upon receiving the request, the RGAHC will forward the appeal to the person or persons designated by the Board to review it.

D. The participant will be given an opportunity to present the appeal during a conference with the Board-designated reviewer or reviewers. The conference will be scheduled as soon as reasonably practicable and, when possible, within two business days after receipt of the appeal request.

E. A written decision will be emailed to the participant within two business days after the conference. For a youth participant, the participant’s parent or legal guardian will be copied on the decision.

F. Unless the appeal is granted, the suspension will remain in effect while the appeal is pending. Filing an appeal does not automatically pause or extend the suspension.

Optional Appeal of Termination:

A participant whose participation has been terminated may voluntarily appeal the termination under the following process:

A. To initiate an appeal, the participant must submit a written request explaining the basis for the appeal. The appeal must be emailed to the RGA Head Coach (“RGAHC”) at headcoach@rowgeorgia.com.

B. A youth participant must copy a parent or legal guardian on the appeal request and all subsequent written communications concerning the appeal.

C. Upon receiving the appeal, the RGAHC will notify the Board of Directors. The Board Secretary will coordinate with the RGAHC and the Board-designated reviewer or reviewers to schedule a conference with the participant. The conference may be conducted in person, by telephone, by videoconference, or through another reasonable format.

D. The conference will be scheduled as soon as reasonably practicable and, when possible, within seven business days after receipt of the written appeal.

E. A written decision will be emailed to the participant within two business days after the conference. The decision will be sent by replying to the email through which the appeal was submitted. For a youth participant, the participant’s parent or legal guardian will be copied on the decision.

F. Unless the appeal is granted, the termination will remain in effect while the appeal is pending.

Filing an appeal does not automatically reinstate the participant or permit the participant to attend practices, competitions, events, or other RGA activities.

Appeals Process Enforcement

An appeals process is provided as outlined above. Any attempt to bypass, interfere with, or circumvent the appeals process will result in termination of participation, forfeiture of the appeals option, and termination of membership and participation.

Interfering with a suspension includes, but is not limited to:

• Contacting a Board Member or other program members, or

• Any attempts to coerce, bully, or threaten board members or other program members, whether in writing, by phone, electronically, verbally, or in any form.

Failure to abide by the terms of the appeal, including failure to adhere to the process, may result in termination of the participant’s membership.

Law Enforcement Involvement

RGA may contact the Peachtree City Police Department and/or the Fayette County Marshal’s Office if assistance is needed with anyone who violates park rules or local, state, or federal laws. This includes, but is not limited to, conduct that:

• Poses a threat to the physical well-being of others or themselves.

• Demonstrates vulgar behavior.

• Puts others in harm’s way.

• Uses threatening language.

• Endangers, or has the potential to harm, themselves, others, equipment, or property.